Warlingham & District Probus Club – Data Protection Policy - 9 April 2018 Issued 20 July 2018
1 Warlingham & District Probus Club holds the following personal data:
Member’s name, Partner’s name, Member’s address, email address and telephone number(s) Photographs of Members taken at Club functions
Membership Category, either Full, Armchair or Widow, Members dietary intolerances & preferences
2 The Lawful Basis for holding Personal Data is that of Consent and the Data Controller for the Club is the Club Committee
4 The Personal Data is held on secure personal computer files and in paper form maintained by the
Club Committee and used only for the Club’s administrative and publicity purposes
5 The Personal Data is circulated to Club Members but not otherwise passed on to any third party except that if a member elects to attend a Club event organised by or with a third party who requires details of attendees then the Club may pass names and other relevant details to that third party. Members’ names and photographs may be published from time to time in the Club Newsletter, the Club Website and Club publicity material
6 Personal Data will be corrected or deleted within one month of a specific written request from the member concerned and the Data Controller will review the personal data at least annually.
Warlingham & District Probus Club - Personal Data Consent Form
I understand that the Committee of Warlingham & District Probus Club need to obtain, retain and disseminate Personal Data in order to effectively administer the Club’s membership, activities and accounts in accordance with the Data Protection Policy detailed above.
I understand that the Personal Data that I provide will be retained and processed by Committee members on individual personal computers and in paper form.
I understand that my name and contact details will be disseminated to Club Members by way of a Membership Contact List or other general Club communications but not passed to any third parties except as below:
Exception 1– If I elect to attend a Club event organised by or with a third party who requires details of attendees then I agree that the Club may pass my name and other relevant details to that third party.
Exception 2 – if I attend a Club function at which photographs are taken then I agree that my first name (but not contact details) and photograph may be used for publicity purposes.
I understand that by signing this Consent Form I am confirming that any Personal Data I provide and any relevant photographs may be used by the Club in accordance with the Data Protection Policy above.